Buying guides and calculators
Start with the decision you need to make. The guides explain fit and limits; the calculators price a proposed team. Each vendor price carries its check date.
Pick the right tool for the job
Native Gemini notes versus Fathom, Fireflies, Otter and Granola: sharing, language support and free limits.
Read →ChatGPT Business vs Plus (2026)Same $20 per person on annual billing, but a 2-seat minimum, admin control and no training on workspace data. When Plus is enough.
Read →Best AI note taker for ZoomZoom's built-in AI summaries and My Notes vs ZoomMate, Fireflies, Fathom, Otter and Granola, with free limits and sourced prices.
Read →HubSpot Starter vs Professional (2026)Seat prices, required onboarding, credits, the 10-user question and when the upgrade pays off.
Read →Canva Pro vs Business (2026)One-person Pro or per-person Business: Brand Kits, approvals, AI allowance and local pricing.
Read →Grammarly Pro vs Free (2026)What Pro adds, prompt allowances, annual vs monthly billing and team cost examples.
Read →Best AI tools for small business (2026)16 tools sorted by job, with sourced prices, free plans and three priced starter stacks.
Read →Enterprise AI pricing, explainedHow Copilot, Agentforce, Glean, Gong, ServiceNow and WRITER charge, with vendor-stated prices.
Read →Best AI meeting note takers for small teamsFireflies, Otter, Fathom, Granola and Notion compared on real per-seat prices.
Read →Best AI meeting assistant for Microsoft TeamsTeams Premium, Copilot, Fireflies.ai, Fathom, Otter.ai and Granola for Teams meetings, with sourced prices.
Read →Best AI email assistants for businessFyxer, Superhuman, SaneBox, Copilot, Gemini, Grammarly and ChatGPT for Gmail and Outlook, with sourced prices.
Read →Best AI chatbot for small businessTidio Lyro, Zapier Chatbots, HubSpot, Dapta and Intercom Fin: free plans, per-resolution costs and GDPR notes.
Read →AI tools for accountants and bookkeepersAI in the ledger, client-call notes, inbox help and automation.
Read →AI marketing tools for small businessContent, design, email and follow-up tools with sourced prices.
Read →AI tools for consultants and small agenciesA client-call workflow and the tools behind it.
Read →What free AI plans actually includeFree-tier limits (minutes, credits, seats, branding) for every SMB tool we review.
Read →Calculators and trackers
What Fireflies, Otter, Fathom, Granola or Notion cost for your team size.
Open →AI tool stack cost calculatorAdd up the monthly and yearly cost of the AI tools you use.
Open →AI stacks for a 5-person teamMeeting, email and marketing stacks with sourced monthly totals.
Open →AI task hubsSummarize a meeting, triage inbox, chatbot, automation, books, email marketing.
Open →AI tools by roleMarketer, sales, founder, accountant, consultant.
Open →Verified deals & trialsAppSumo LTD, documented trials and promotions. We don't make up coupon codes.
Open →AI tool price changesMonthly log of pricing changes, with CSV download.
Open →AI pricing report: October 2026First monthly citable report + baseline CSV.
Open →Free AI tool stack checklistA printable checklist for choosing and auditing AI tools.
Open →How our guides work
Pick a guide when the buying question is still open: which tool suits this job, role or budget? Each listed tool links to a full review covering plan limits, security notes and the vendor sources. We record the price and the date it was checked instead of presenting a rate without context. When a vendor changes it, we update the guide and record the move in the price-change log.
We haven't run hands-on tests yet. These are researched buying recommendations, not star ratings or claims that we used each tool in a real business. Affiliate links are labeled and don't change the order. Read the methodology for the limits of that research, or see who edits BizAI Weekly.