Meeting-notes team cost calculator
Enter the people who need paid seats, not everyone who might read a recap. Compare monthly and yearly bills using the dated rates from each vendor's pricing page.
| Tool & plan | Seats billed | Per seat / mo | Per month | Per year | Source |
|---|---|---|---|---|---|
| Otter.ai Pro1,200 recording minutes per user per month, up to 90 min per meeting. Ignores first-time-subscriber promos. | 5 | $8.33 | $41.65 | $499.80 | Pricingchecked 2026-11-10 |
| Fireflies.ai ProUnlimited transcription; AI credits limit some advanced features. | 5 | $10.00 | $50.00 | $600.00 | Pricingchecked 2026-11-10 |
| Granola BusinessBilled monthly only (annual billing is Enterprise-only), so the same $14/user/mo is used for both. No seat minimum; free Basic plan has 30-day history. | 5 | $14.00 | $70.00 | $840.00 | Pricingchecked 2026-11-03 |
| Fathom Team2-user minimum. Free plan also available. | 5 | $15.00 | $75.00 | $900.00 | Pricingchecked 2026-11-10 |
| Fireflies.ai BusinessAdds unlimited storage, conversation intelligence and team analytics. | 5 | $19.00 | $95.00 | $1,140.00 | Pricingchecked 2026-11-10 |
| Otter.ai BusinessUnlimited meeting transcription, up to 4 hours per meeting. Ignores the 3-month promo. | 5 | $19.99 | $99.95 | $1,199.40 | Pricingchecked 2026-11-10 |
| Notion (Business with AI) BusinessFull workspace plan that includes AI Meeting Notes, not a notes-only tool. | 5 | $20.00 | $100.00 | $1,200.00 | Pricingchecked 2026-11-03 |
| Fathom Business2-user minimum; adds CRM field sync and coaching metrics. | 5 | $25.00 | $125.00 | $1,500.00 | Pricingchecked 2026-11-10 |
| Fathom Premium (individual)Individual plan, one user. | – | – | Individual plan only | – | Pricingchecked 2026-11-10 |
These are standard USD list prices before tax, without first-time promotions or volume discounts. The calculator applies seat minimums: Fathom Team and Business need 2 users. Granola Business has monthly billing only; annual billing is Enterprise-only, so its $14 rate stays the same in both views. Last price check: 2026-11-10. Confirm the offer on the vendor's site before committing.
How this calculator works
We bill the entered seat count, or the plan's minimum if that is higher. The monthly estimate is seats × per-seat rate; the yearly estimate is that amount × 12. An annual-plan rate is the vendor's monthly equivalent for yearly billing, not an offer to pay that amount month by month. Switching the billing tab changes the rate where the vendor publishes both.
Notion Business includes AI Meeting Notes inside a full workspace plan. We would put it in the comparison if the team also needs Notion, rather than buy a whole workspace just to obtain one notes feature. The total doesn't measure transcript accuracy, language fit or the work needed to approve a recap.
For a consultancy, start with the people hosting client calls and check how colleagues can receive the notes. Then use the pair reviews for differences the bill cannot explain: Fathom vs Fireflies.ai and Fireflies vs Otter and Fireflies vs Granola.
Read the full comparison in Best AI meeting note takers for small teams, or see this month's price changes.