FathomPremium $16/user/mo billed annually ($20 mon…
Otter.aiPro $8.33/user/mo billed annually or $16.99 …Fathom vs Otter.ai
For individual unlimited free recordings, inspect Fathom first. For the lower annual Pro entry price in our reviewed notetakers, inspect Otter with its minute caps beside it. Fathom's paid Team minimum and Otter's per-call duration limit can change the answer before other features do. Pricing facts last verified 2026-10-26.
- Fathom starts at Free; Team $15/user/mo (annual, 2-user min), with a free plan.
- Otter.ai starts at Free; Pro $8.33/user/mo (annual), with a free plan.
- From our Fathom review: Cheapest Pro, but with monthly minute caps and a 90-minute per-meeting limit on Pro.
- From our Otter.ai review: Generous free plan for individuals, with Fathom's 90-day guarantee. Fewer in-person recording features.
Fathom review · Otter.ai review · Fathom alternatives · Otter.ai alternatives
A consultant running long workshops should model the actual call length, not just total monthly minutes. Someone taking brief calls may reach a different conclusion. Check the required playback, import and sharing flow, then compare the paid tier that includes the necessary destination. We have not tested which product handles speakers or unfamiliar names better.
AI meeting notetaker that records, transcribes and summarizes Zoom, Google Meet and Microsoft Teams calls, with a free plan for individuals and CRM sync on team plans.
- Starting price
- Premium $16/user/mo billed annually ($20 mon…
- Free tier
- Yes
- Setup
- ~10 min (est.)
AI meeting assistant that joins Zoom, Teams and Meet, transcribes live, writes summaries and action items, and lets you chat with your meeting history.
- Starting price
- Pro $8.33/user/mo billed annually or $16.99 …
- Free tier
- Yes
- Setup
- Minutes: sign up, connect calendar, let the notetaker join
Full comparison
| Feature | Fathom | Otter.ai |
|---|---|---|
| Pricing | Free $0 for individuals (unlimited recordings + transcriptions); Premium $16/user/mo billed annually ($20 monthly), individuals; Team $15/user/mo billed annually ($19 monthly), 2-user minimum; Business $25/user/mo billed annually ($34 monthly), 2-user minimum; Enterprise $35/user/mo, annual only (book a meeting with sales). Fathom shows a 90-day guarantee on its plans. | Basic free (300 min/mo); Pro $8.33/user/mo billed annually or $16.99 monthly; Business $19.99/user/mo billed annually or $30 monthly; Enterprise via demo. Promos shown separately (first-time subscribers; some only with an India-issued card). |
| Free tier | Yes | Yes |
| Setup time | ~10 min (est.) | Minutes: sign up, connect calendar, let the notetaker join |
| No-code | Yes | Yes |
| Replaces | Manual meeting notes, call recaps and CRM updates after calls | Manual note-taking, separate transcription service |
| Best for | Sales teams, Customer success teams, Agencies & consultants, Recruiting & HR | Consultants, Agencies, Accountants, Local services, Sales teams |
| Integrations | Zoom, Google Meet, Microsoft Teams, Slack, HubSpot, Salesforce, Asana, Notion, Zapier, Make, ChatGPT, Claude, Public API & MCP | Zoom, Microsoft Teams, Google Meet, Outlook calendar, Salesforce, HubSpot, Zapier, Slack, Google Drive, Notion, MCP server |
| Pros | **Generous free plan:** unlimited recordings, transcription and AI summaries for individuals.; **Bot-free option** (beta, Mac) alongside a classic meeting bot.; **Strong sales features** on Business: CRM field sync, Deal View, trackers and scorecards.; **Open ecosystem:** Claude and ChatGPT integrations, public API and MCP.; **90-day guarantee** shown on the pricing page; confirm eligibility and terms. | **Usable free plan** (300 minutes a month) and a low Pro price on annual billing.; Works across Zoom, Teams and Meet plus in-person recording on mobile.; AI Chat across meetings and an MCP server for other AI tools.; Business removes monthly meeting-minute caps. |
| Cons | **2-user minimum** on Team and Business.; **Key AI features are limited on Free:** Ask Fathom and advanced summaries are limited use.; **US-only data storage**; no EU residency stated.; **De-identified data** is used to improve Fathom's own models; check this fits your policy.; **SSO and SCIM** are Enterprise features; custom BAA eligibility is also Enterprise, while a standard BAA is listed on Team and Business. | **De-identified recordings may train Otter's own models**, according to its privacy page.; Data stored in the US only; no EU residency stated.; Pro caps at 1,200 minutes, 90 minutes per meeting and 5 users.; SSO requires a 100-user Enterprise license. |
| SMB score (draft) | 8/10 | 8/10 |
| Sources |
Which should you choose?
We would keep a free plan when its actual limits cover the job and only upgrade the staff who need paid features. Run a disclosed, safe proposed trial before annual billing. A generous recording allowance should not be read as unlimited access to every advanced AI or administration feature.
Fathom vs Otter.ai: FAQ
How much does Fathom cost compared with Otter.ai?
Fathom: Free; Team $15/user/mo (annual, 2-user min). Otter.ai: Free; Pro $8.33/user/mo (annual). Prices from each vendor's pricing page, checked 2026-10-26.
Do Fathom and Otter.ai have a free plan?
Fathom: yes, a free plan or free tier is listed. Otter.ai: yes, a free plan or free tier is listed.
What is the main difference between Fathom and Otter.ai?
Cheapest Pro, but with monthly minute caps and a 90-minute per-meeting limit on Pro.
Which is better, Fathom or Otter.ai?
Start with the work you need done. Fathom mainly replaces manual meeting notes, call recaps and crm updates after calls; Otter.ai mainly replaces manual note-taking, separate transcription service. We haven't run hands-on tests of either yet, so we don't declare a winner.
More comparisons
Get the weekly AI briefing for business
One free email each week. Read the Small Business track, the Enterprise track or both.