Who this stack is for
For agencies, consultants and sales teams of about 5 using Zoom, Meet or Teams. This setup gives call capture, writing help and a route into the next app. If the only problem is missing notes, start with capture rather than buying the whole stack. The combined setup is an editorial proposal based on documented plans; we have not tested the complete workflow or measured a replacement for a virtual assistant.
Each component has a full review covering plans, security notes and vendor sources. We use list prices rather than short promotions, apply the documented seat rules and show the example allocation. Check the dates before using the total as a purchase budget.
Cost for 5 people
| Tool | Role in stack | Plan | Seats / qty | $/mo (annual) | Checked |
|---|---|---|---|---|---|
 Fireflies.ai | Meeting capture & CRM notes | Pro | 1 account | $50.00 | 2026-11-10 |
 Grammarly Pro | Recap and email polish | Pro | 1 account | $60.00 | 2026-10-26 |
 Make | Glue between apps | Core (10,000 credits) | 1 account | $9.00 | 2026-11-02 |
| Total | $119.00 | ||||
USD before tax. “Annual” is the per-month price when billed yearly. Where a vendor has no monthly price, the annual figure is used. Recalculate any team size in the stack cost calculator.
Why these tools together
Fireflies.ai — Meeting capture & CRM notes
Fireflies Pro includes unlimited transcription and CRM/Slack push, with a free plan available for a pilot. At $10/seat/mo annual, it is the lowest annual Pro rate among the CRM-friendly notetakers we list. We would choose it here when the recap needs to reach the customer record, not simply because it is part of a bundle.
Grammarly Pro — Recap and email polish
Grammarly Pro is $12/member/mo annual for writing help on proposals and client email. Use it to check the recap before sending; a grammar pass does not verify that the meeting decision or promised date is right. Buy the writing seats for the people producing that material.
Make — Glue between apps
Make Core costs $9/mo annual for 10,000 credits. It can route Fireflies summaries into Notion, Slack or a sheet when the native integration is insufficient. Check the direct connection first, then give any extra scenario an owner and a clear failure path.
Smart swaps
Use a swap when its requirement matches the work better. These are alternatives, not extra subscriptions to buy together. Each links to a maintained review.
| If you need… | Swap to |
|---|---|
| Clients hate meeting bots | Granola Business ($14/user/mo, monthly only) instead of Fireflies |
| Lowest annual per-seat price | Otter.ai Pro ($8.33/user/mo annual) instead of Fireflies |
| Team already lives in Notion | Notion Business ($20/member/mo annual) instead of Fireflies + a separate docs tool |
Next steps
- Start with a proposed free-tier pilot where the required features exist. Check what free actually means.
- If a paid pilot is needed, evaluate month-to-month for 2 weeks before deciding whether the annual commitment fits.
- Audit seats every 90 days with the stack checklist.
- Watch renewals on the price-change log.
Other stacks: Email & inbox stack · Marketing starter stack · All stacks
FAQ
What does this stack cost for 5 people?
At the vendor rates we checked, annual billing gives Fireflies Pro 5×$10 = $50, Grammarly Pro 5×$12 = $60 and one flat Make Core account at $9. Total: $119/month before tax, or $1,428/year. The monthly-billing comparison is Fireflies 5×$18 + Grammarly 5×$12 + Make $10.59 = $160.59/mo. These are subscription totals, not measured savings.
Do all five people need every seat?
No. Allocate Fireflies to people who host or join client calls and Grammarly to staff writing outbound email. Make is one company account. The five-seat example makes the math comparable; it is not a requirement to license every person identically.
Is there a free way to start?
Fireflies, Grammarly and Make each have a free plan. We suggest a two-week pilot, then buying the seats whose required work exceeds the documented caps. Read What free actually means before assuming the whole paid workflow is available free.